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\begin{document}

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{\large {\bf Minutes}}\\[2mm]
Charissa Group Meeting
}}\\[7mm]
\makebox[3.5cm][l]{Meeting held on:} 15 December 1998\\[2mm]            % Date
\makebox[3.5cm][l]{Meeting held at:} Birmingham \\[2mm]     % Place
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\begin{center} \begin{tabular}{l@{~~}l} \hline
~\\								% Present
\makebox[2.5cm][l]{Present:} & \parbox[t]{13.5cm}{
BRF(Chair), WNC, SPGC, NMC, RLC, MF, SSJ, MPN, SMS, RPW, DLW
}\\
~\\								% Distribution
\makebox[2.5cm][l]{Distribution:} & \parbox[t]{12cm}{
Those above plus  RAC,RAH,NAO\\ all by e-mail/file-server 
}\\
~\\ \hline
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{\large {\bf Minutes}} \\[0.5cm]

\noindent 
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\item {\bf INFORMATION DISSEMINATION}

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\item {\bf Arrangements for Easter running at ANU}

     There is a big uncertainty as to whether ANU can schedule us when
     we would wish (combination of other UK requests and ANU having to
     move out of Office building at that time).  It seems no decisions
     will be made until results of PAC are announced.  BRF to contact
     Lucy Brady to see when this might be.  Otherwise SPGC has all in
     hand!   Shipment leaves 15 Feb.  Work on DA system starts 1 March.
     Physics running 22 March.  10 new detectors ordered for run.
     
     If there does turn out to be a problem with this period, our fallback
     position is to request a shorter period of running without the
     LINAC so we can test out the upgrades on the DA system.

\item {\bf Arrangements for summer running at GANIL}

     Running likely to be June/July.  Setting up will take previous month.
     Details in previously circulated notes by WNC (CH/Doc/98/02).
     Some of the cabling work being done for the February breakup run
     will also serve for this run.
  
\item {\bf Any proposal planned for Strasbourg PAC}

     DLW considering possible proposal, as is MF.  These two would
     discuss any overlaps.   Deadline is 17 Jan.
     
     DLW will be over in January for a Users Panel meeting.  One item
     suggested for discussion was the possibility of using the magnetic
     spectrometer.
  
\item {\bf Any running proposed for Strasbourg this year}

     Apart from 9Be breakup run scheduled for 2nd week in February, DLW
     may return before Easter to complete a few energies missed in the
     Li fusion runs.
     
     In May we would need to move the logic electronics and ADCs
     to GANIL for the experiment there.  Hence no running possible at
     Strasbourg until August.
 
\item {\bf Any further running proposed for ANU for this year}

     Assuming the runs at Easter proceed, a second period is envisaged
     sometime around September when proposals by MF, WNC, RLC and NMC
     would run (non-LINAC).  If the Easter period does not happen, then
     everything may be up in the air.
 
\item {\bf Any liklihood of other running at GANIL this year if proposals
	are accepted}

     WNC feels it unlikely the new proposals would run until early 2000.
     
\end{list}

\item {\bf DECISIONS ON GRANT SPEND}

\noindent 
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\item {\bf Update on funds left at each institution}

     Approx equipment figures are:

\begin{tabular}{lr} \hline
     Birmingham		& \pounds 120k  \\
     Oxford		& \pounds 15k  \\
     Staffordshire	& \pounds 10k  \\
     Surrey		& \pounds 80k  \\
     York		& \pounds 20k  \\ \hline
\end{tabular}


\item {\bf Requirements for spend at ANU}

     As agreed at last meeting, 3 DLT drives would be installed for the
     March running period (SMS).  The cost would come from the Staffordshire
     grant, with the residual going on tapes.
     
     It was also agreed we spend 3k on an Ultra 5 replacement for the
     IPX, providing it can go in the system with minimal software mods.
     This from Birmingham grant
     
     We will run tests with a sheet resistance detector during the March
     period to ensure that the RH mod. plus the DS peak detect circuit
     have cured the drop-out problem with long pulses.  If it has then
     SSJ will build replacements for all amps (6k).  This from Birmingham
     grant.
  
\item {\bf Requirements for spend at Strasbourg}

     Only repairs and running costs envisaged.
  
\item {\bf Requirements for spend at GANIL}

     In the grant we had indicated we planned to build a 256 channel system.
 

\begin{tabular}{llrl} \hline
     Have:		& 64 channels amps plus discs. &   & ~  \\
      Need:		& 64 channels amps plus disc. & 35k & Birmingham  \\
      		& 128 channels amps plus discs. & 35k & Birmingham  \\
      		& 256 channels ADCs & 40k & Birmingham  \\
      		& 256 channels preamps & 10k & Paisley  \\ \hline
\end{tabular}

     BRF to order item 1\\
     WNC to order item 2\\
     WNC to get quote to BRF so he can order item 3\\
     NMC to liase with RC on item 4
     
     There will still be an (as yet unknown) need for detectors, cables,
     logic electronics (but some at Strasbourg), mounts, connectors etc.
 


\item {\bf Decisions on spends}

See above

\end{list}

\item {\bf PREPARATION OF NEW GRANT BID}

\noindent 
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\item {\bf State of physics case (discussion on need for different style for
     support case and appendix)}

     Some discussion on three parts circulated.  Agreed covered most areas.
     Need to split into part for "Statement of support" aimed at non-nuclear
     physicist on prioritisation panel and part for appendix aimed at
     nuclear physicist on visiting panel.  Former should be relatively
     light but stress general physics themes.  The second should be
     detailed technical case outlining all the interesting physics possible
     and indicating specific avenues which will be followed in first
     years of grant.
     
     MF and SPGC to re-work
 

\item {\bf Report on previous work (inc. publications, talks, student destinations 
      etc.)}

    Much available from previous yearly reports for ANU beamtime bids and
    from our publications list on server.
    
    BRF will prepare report on past years
    
    RPW will prepare bit on publications, talks, conference contributions,
    PhDs, student destinations etc.
 

\item {\bf Equipment bids}

    Main ones are new chamber at GANIL, possible coincidence work using
    spectrometer and mass id using thin Si detectors.
    
    NMC would prepare this


\item {\bf Staff bids}

    At present, for the Charissa bid these look like:
 
\begin{tabular}{lllll} \hline
    Institution	&	Staff&	RA&	Technical&	Computing\\
    
    Birmingham	&	3*0.9&	3&	1 (electronics)&	0.33\\
    Oxford&	1*1.0	&2&	1&		0.25\\
    Staffordshire&	2*1.0&	1&			0.2\\
    Surrey		&1*0.8&		0.2	&	0.2	\\
    York	&	1*1.0	&1&	1(Mech+Elec)&	0.25\\ \hline
\end{tabular}

    The remaining 0.3 from Birmingham and 0.8 from Surrey would appear
    on the TIARA bid, with an RA for Surrey on this as well.

	Surrey plan to ask for a project studentship on the Charissa grant.
    
    BRF will prepare this section
 
\item {\bf Travel bids}

    To be to same formulae used by EXOGAM
    
    BRF to prepare this
 

\item {\bf Computing bids}


    Have to recognise these may differ as the best approach will differ
    between institutions.  EXOGAM approach may be a useful guide - agree
    common costs for different aspects (tapes, servers, terminals etc.)
    and formula for institutions.  Need also to think of what needed for
    experimenal setups at ANU, Strasbourg and GANIL where upgarades
    may be needed.
    
    SMS to prepare this
 
\item {\bf Running costs (shipping, replacement detectors, cables etc.)}

    Based on past bid and experience over last 3-4 years.
    
    DLW will repare this
 

\item {\bf Agree who is doing what and by when}

    Actions on named individuals above.
    
    All material to be prepared using Word.
    
    Deposit on server in TMP/GRANT and email out to say it is there.
    
    All to be on server by 22 February, prior to next meeting on 3 March
 

\item {\bf Link to proposed TIARA bid}


    WNC circulated note on what this bid might look like.  Intended to
    be pitched as new equipment development.  
Involves others from Surrey, Daresbury and Paisley (it was
    assumed RC would put his bid in with this and not the Charissa
    bid - WNC to check with RC).  In this respect it did not look like
    there would be any real clash between the two bids.  TIARA bid to
    be prepared to outline circulated for March submission by WNC and RL.



 
\end{list}
	


	
\item	 {\bf DATE OF NEXT MEETING:} 

	Wednesday 3 March at 1100 at Birmingham.\\[10mm]


\end{list}


   

\vfill

\noindent
B.R. Fulton (edited by W.N. Catford, Secretary).\\ \mbox{} \hfill
December 15, 1998  (released \today )

\end{document}

